Top Phishing Scams Targeting Teachers and School Staff

Phishing has become the most persistent and damaging cybersecurity threat facing Australian K–12 schools. As attackers grow more sophisticated and education environments become increasingly digital, principals, CIOs, and IT managers are under pressure to strengthen the school’s cybersecurity posture while maintaining a seamless learning experience.

This article explores the top phishing scams targeting teachers and school staff today, why the sector is so vulnerable, and what strategic and technical measures leaders can implement to reduce risk. Written in a balanced executive–technical tone, it reflects the realities Australian schools face and the strategic response required.

Why Schools Are Now Prime Targets

Education environments combine a unique risk profile: high user volume, limited cybersecurity maturity, decentralised communication channels, and constrained IT resources. At the same time, schools manage highly sensitive data — student records, staff credentials, medical information, behavioural reports, financial details, and parent contact information. For attackers, this makes schools a lucrative and easy target.

Rapid digital transformation has also increased the attack surface. Learning platforms, Microsoft 365 tenancy sprawl, unmanaged devices, third‑party apps, and cloud services create multiple pathways for attackers to exploit. With AI-generated phishing emails making scams harder to detect, schools require a more rigorous and strategic cybersecurity posture than ever before.

Top Phishing Scams Targeting Teachers and School Staff

• Executive or Principal Impersonation Attacks

Attackers frequently impersonate principals, deputy principals, or department heads to create urgency-based scenarios. These emails often request staff to purchase gift cards, approve payments, or click on malicious links disguised as official documents. Teachers rarely question messages from senior leadership, making this one of the most successful attack methods.

• Fake Behaviour, Incident, or Medical Notifications

Teachers are highly responsive to any communication involving student wellbeing or behaviour. Cybercriminals exploit this by sending fake medical alerts, behavioural reports, or student incident logs. These scams often redirect staff to malicious OneDrive or SharePoint pages designed to harvest credentials.

• Fake Microsoft 365 Login Prompts

Because schools rely heavily on Microsoft 365, attackers commonly mimic password expiry alerts, MFA changes, or “new shared document” prompts. These messages often look identical to real Microsoft notifications, making them difficult for non-technical staff to identify. Once attackers gain access to a single mailbox, lateral movement across the school is easy.

• Payroll and Employment Contract Scams

These phishing campaigns impersonate HR teams and commonly request staff to “confirm bank details,” download updated payslips, or review employment contracts. Credential theft from such attacks can lead to payroll diversion fraud or further internal compromise.

• Parent Impersonation Scams

Attackers increasingly pose as parents, attaching supposed medical plans, learning support documents, or urgent requests. Because schools prioritise parent–teacher communication, teachers often open these attachments without scrutiny.

Strategic Best Practices for Australian Schools

Improving staff awareness is critical, but education environments require deeper strategic and technical alignment. A modern defence strategy should balance people, process, and technology. For CIOs and school IT teams, this includes establishing clear, enforceable communication protocols. No urgent financial or confidential action should ever rely solely on email. Staff must understand how to authenticate unusual requests through verified internal channels.

Technical leaders should also implement conditional access policies that restrict login attempts based on risk level, geolocation, and device compliance. Microsoft Defender for Office 365 provides capabilities such as Safe Links and Safe Attachments, which actively scan malicious content before it reaches staff inboxes. Combining this with robust identity management — including passwordless authentication and enforced MFA — significantly reduces successful phishing attempts.

Security and Compliance Considerations

Schools operate under strict requirements tied to the Privacy Act and must ensure student and staff data remains protected at all times. Implementing Microsoft Information Protection labels helps control access to sensitive data. Data Loss Prevention (DLP) policies can restrict the sharing of student information outside approved channels.

Zero-trust security is now a necessity for K–12 environments. Every access request should be verified, regardless of location or device type. This model protects schools from lateral movement in the event of a successful phishing attack.

Limitations and Risks Schools Must Consider

While cybersecurity tools offer strong protection, technology alone is not sufficient. Phishing is ultimately a human-focused attack, and staff behaviour will always present a degree of risk. Relying solely on training leaves gaps, as attackers continuously evolve their methods.

Resourcing also remains a challenge for many schools. Internal IT teams may not have the capacity to continuously monitor threats, respond to incidents, and manage Microsoft 365 security configurations. Without ongoing support, gaps can remain unnoticed until exploited.

Use Cases Demonstrating the Impact

Schools that implement proactive measures often report significant threat reductions. When conditional access policies and MFA are enforced consistently across staff and contractors, phishing success rates drop dramatically. Deploying Defender for Office 365 also helps identify compromised mailboxes early, preventing unauthorised forwarding rules or malicious internal messaging.

Regular phishing simulations allow IT leaders to assess behavioural risk within departments. These insights help target training, strengthen policy enforcement, and reduce vulnerability across the school.

Why Partnering with Accucom Makes the Difference

Accucom works closely with K–12 schools across Australia, delivering managed cybersecurity services tailored to the education sector. Unlike general IT providers, Accucom understands the operational realities schools face — from budget constraints to workload surges at term boundaries. Our team provides a balance of proactive protection, Microsoft 365 security optimisation, incident response readiness, and ongoing monitoring.

Accucom’s Managed IT and Cybersecurity Services reduce the burden on internal IT teams while strengthening overall posture. This ensures teachers and staff remain focused on learning outcomes, not cyber threats.

Next Steps

Protect your school from advanced phishing threats with a partner who understands the Australian education landscape. Explore Accucom’s Cybersecurity Services and Managed IT Services today.